Date published 26/09/2017   Written by DataKom

7 ways to manage an overwhelming workload

At some point in all our careers we can feel overwhelmed by an excessive workload. The mountain of work in front of you can feel incredibly daunting.

No matter how excessive your workload may be, there are successful methods which you can implement to make it seem more manageable.

Getting organised doesn’t have to be complicated. Follow these simple tips and tricks to help with the ultimate goal of eliminating stress.

Re-evaluate your own work strategy

Take a step back and view your own work methods.

If you are feeling constantly overwhelmed then it’s probable that your approach and method to your tasks is inhibiting the completion of your tasks. It may be because you are too stubborn to ask for help. Or, it may simply be that you have not considered the fact it may be your approach to work which is the cause of your stress. Recognising the core problem is fundamental to being able to manage an overwhelming workload.

Know your company

If you truly understand the values and strategies which are most important to the company in which you work then you can will be able to complete your work strategically to deadlines. The culture of the company may value some tasks over others so it would be wise to recognise that these should be approached first.

Knowing which tasks are most important to be completed leads nicely on to the next tip of prioritising.

Prioritise

The big question is - how do you actually prioritise a heavy workload?

Prioritising is a simple concept which many of us struggle with. First, you must determine what the most important tasks are and ensure that these are the first ones you get ticked off. Yes, these may be the ones you would rather put off but often relieve the most stress when they are done. Organising your tasks in order of when they need to be done will mean that workload should start to decrease and all within the deadline. Ideal.  

Utilise your resources

Use the resources and people available to you in the workplace – they are there for a reason!

There may be support and training available for the specific purpose of helping you to effectively complete the tasks on your hefty to do list. It may be useful to consider available software which could alleviate work stress by helping to unify emails, tasks, calendar and phone calls such as DataKom’s KloudPBX.

Also, utilise your colleagues. They may have useful tips of how they manage their own heavy workload!

Eliminate time stealers

Time stealers can be defined as those short but frequent interruptions which impede the flow of your work throughout your day. They may be a catch up with a colleague, quick scroll through social media or regular tea breaks. The minutes add up and soon the time has quite literally been stolen from you.

Identify these pesky little time stealers and eliminate them to get through that workload quicker.

It’s ok not to be perfect all the time

No, this does not mean to slack or complete your work at an average standard.

When necessary it is acceptable to not reach absolute perfection at every minute of the day. Although many of us would like to – it’s unsustainable. It’s important to realise when simply getting work done at a good standard is more important than getting it done to perfection (or not at all).

This is particularly relevant when the workload is excessive and you are trying to juggle more than one task at once. Allocating a specific time frame to each task is useful, meaning you will not overspend time making it perfect.

Schedule time to relax

This tip won’t be too painful to implement into the structure if your day.

Schedule time in your day to relax just as you would each of your work tasks. Burning yourself out is no use to anybody. It’s proven that taking time to recharge has a positive impact on your performance in the workplace. Everyone’s way to relax is different, so discover what yours is and work it in to your everyday routine.

 The ultimate way to manage your workload is to work smarter, not harder. Implementing these tips and tricks in to your routine will ensure you keep stress levels low and productivity high. You’ve got this.